and explains our practices concerning the collection, use, disclosure, and
other processing of visitor information. This official website is owned by
Symposia Medicus and has been created for business purposes.
or submitted to us. In some instances, we may collect additional
information from or about you provided through other resources.
Because technology itself and the rules requiring data
management and privacy continue to evolve rapidly, Symposia Medicus may make
appropriate updates to this policy from time to time. Any updates to this
Collection and Use
There are two types of information that Symposia Medicus may
collect when you visit this website: (1) information that is automatically
collected and (2) information that you voluntarily provide.
We may automatically collect, store, and use the following
information about your visit to this website in order to enhance your user
experience and for us to better assess and enhance our conferences and services
to meet our mission statement.
- Routing information such as the Internet domain and
Internet Protocol (IP) address from which you accessed the site. Routing
information is used to route the requested web page to your computer for viewing.
- Essential technical information such as pages accessed;
time and date accessed; operating system used; type of browser used;
information about the website from which you accessed this website and
connection statistics (e.g. ports, number bytes, number packets, time of
first and last packet, etc.). Essential technical information is used for
such purposes as helping to respond to your request in an appropriate
format and helping to plan website improvements.
Information that is automatically collected may be retained
as necessary for appropriate business purposes to review and enhance website
content and program delivery. While in general this information is not reported
or used in any manner that would reveal personally identifiable information, it
should be noted that this information, along with other information that might
be available, may enable Symposia Medicus to identify an individual involved in
a specific transmission and that this information may be forwarded when
appropriate (i.e. to law enforcement agencies or appropriate Symposia Medicus
staff when required).
The information above may be automatically collected by
cookies. A cookie is a small data file that is written onto your
hard drive and contains information about your visit to a web page. Symposia
Medicus may place cookies on a visitor's computer in order to provide more
efficient and convenient services to you. Cookies do not generally contain
personally identifiable information.
Most browser software allows users to make choices on how
cookies are set by websites, including the ability to disable cookies. If you
prefer not to receive cookies, you may configure your browser to not accept
them at all or to notify and require approval before accepting new cookies.
Setting a browser to disable cookies may restrict your ability to interact with
some or all information available on the website/web page. You may also have
to provide the same information each time you visit those pages.
In order to customize the information and services offered
- Store your preferences
- Record session information, such as conferences you
view or register for
- Record user-specific information on what pages you access
- Alert you to new areas that we think might be of
interest to you when you return to our site
- Record past activity on our site in order to provide
better service when you return to our site
- Ensure that you are not repeatedly sent the same banner
- Customize web page content on your browser type or
other information that you send
- Record aggregate information collected by website data
At times information may also be collected that cannot be
used to directly identify you, such as browser access times, referring URLs,
and similar non-personally identifiable information. Continued use of our website
indicates consent to the collection, use, and disclosure of this information as
Voluntarily Provided by You
Other than automatically-collected technical information
about your visit described above, we may ask you to provide information
This is information that you might provide to Symposia
Medicus when an email is sent or when forms are completed online. Additionally,
Symposia Medicus may collect information about you via web-based forms, other
forms of communication, and/or by registering for a conference or other event
or to receive information or services that are made accessible to users. This
information may contain personally identifiable data such as your name,
address, email address, telephone number, photographs, video, voice content,
credit card information, bank information, password, or any combination of data
that could be used to identify you such as your zip code and your gender.
While most voluntary information is only maintained long
enough to provide the specific service requested, some personally identifiable
information may be retained longer in order to meet mandates by the state of
California or other regulatory bodies and/or as part of backup procedures. In
addition, some personally identifiable information may be added to our
databases to be used for other required business.
Disclosure and Information Sharing
Symposia Medicus may share identifiable information with
other entities or organizations (including, but not limited to, hotels or tour
companies if you book through us).
Symposia Medicus may share your information with appropriate
staff to ensure the functionality, quality, and/or security of our websites or
to manage your relationship with us. Symposia Medicus may also share
certain personally identifiable information with vendors with which we have contracted.
All such vendors are bound to the same data privacy and security rules as Symposia
Medicus when accessing, using, or otherwise processing personally identifiable
information on our behalf. We may also share certain personally
identifiable information with your current or past employer/organization when
contacted by them regarding conferences, activities, etc. that they have paid
for on your behalf. We do not take responsibility for any discrepancies or
interactions, either financial or otherwise, between you and these
We do not voluntarily share personally identifiable
information with other entities or organizations, except under the following
- When we have given you clear notice that we will
disclose information that you voluntarily provide
- With appropriate external parties, such as law
enforcement agencies, in order to investigate, verify, or enforce
compliance with the policies governing our website and applicable laws or
to protect against misuse or unauthorized use of our website. Any such
disclosures shall comply with applicable laws and Symposia Medicus
- When required by applicable law
Please note that the Symposia Medicus site is not directed at
children. We do not sell products or services intended for purchase by children.
We may collect, store, and/or share personal information you provide about your
child or children when registering for a conference, hotel room, tour, etc.
Use of Third-Party Services
The Symposia Medicus site uses third-party applications for
how visitors use the site. The information generated by the cookie about your
use of the website (including possibly your IP address) will be transmitted and
stored by these third-party applications.
Links to Other Sites
In some cases, the Symposia Medicus website may contain
links to other websites. Providing such links does not imply endorsement
of the information or services offered by these linked sites, nor do our privacy
notices, policies, or procedures apply to these other sites. When you link
to a third-party site, you do so at your own discretion and any data collected
is subject to the privacy policies of that web site.
Due to the rapidly evolving nature of information
technology, the electronic transmission of data, including via the Internet,
cannot be guaranteed complete security. Symposia Medicus is committed to
protecting your privacy and securing your information. However, we cannot
guarantee the security of any information that you transmit to our website and
you do so at your own risk. Once we receive the information you transmitted, we
will use reasonable safeguards consistent with applicable legal requirements
and prevailing information security standards to appropriately maintain the
security of personal information collected on or otherwise processed by way of
Additional Data Subject Rights Notification
Under laws applicable to the European Union, specifically
the General Data Protection Regulation 2016/679 (GDPR), if your personal
information was transferred out of the European Union, you have the right to
request access to, rectify, erase, and/or restrict the processing of your
personal data. You also have the right to revoke this consent to use your
personal data. You may exercise these rights or ask questions concerning the
use of your information by contacting us at firstname.lastname@example.org.
If personal information was transferred out of the European Union to Symposia
Medicus and you feel we have violated the GDPR, you have the right to file a
complaint with the appropriate supervisory authority in the European Union.
If you believe that, under applicable laws of your home
country, you have additional rights that you would like to exercise, you may
contact us at email@example.com.
If you have any questions or concerns about this policy or
other privacy-related matters at Symposia Medicus, please contact us at firstname.lastname@example.org.