CONFERENCE LODGING INFORMATION
Conference group rates have been arranged at the Fairmont Orchid. Rooms at our group rates are limited and on a first come, first served basis. PLEASE RESERVE EARLY as rooms may sell out and/or room rates may increase. If you wish to extend your stay, group rates may be available three days before and three days after the conference.
Two nights’ deposit (room rate only) must accompany your reservation. The balance of your lodging, hotel fees as stated below, and all incidental charges are due to the hotel. The hotel accepts most major credit cards.
Please review the Fairmont Orchid’s Stay Safe & Stay Well protocols to learn about the extensive measures the hotel is taking to safeguard, protect, and care for guests. Upon arrival, hotel guests will be asked to present their Hawaii Safe Travels QR code to the hotel’s ALLSafe Ambassador.
GROUP RATES STATED BELOW INCLUDE DAILY BUFFET BREAKFAST FOR TWO PEOPLE
Fairmont Garden View (Single/Double) - $315/night - SOLD OUT
(Limited number of rooms available at this rate; once sold, rate will increase to $369/night)
Fairmont Garden View (Single/Double) -$369/night
Partial Ocean View (Single/Double) - $429/night
Ocean View (Single/Double) - $459/night
Deluxe Ocean View (Single/Double) - $529/night
(Limited availability,
reserve early)
All rooms are approximately 522 square feet and feature a patio area or balcony, depending on the floor. Each room includes: air-conditioning with climate control, alarm clock-radio, bathrobes, Fairmont toiletries, marble bathroom with separate shower and bathtub, hair dryer, iron and ironing board, in-room safe, chiller, Keurig One Cup coffee maker, and 55" LG LCD flat screen television.
By booking your lodging with Symposia Medicus, the Resort Fee charge of $35.00 plus 17.962% tax, per room, per night is DISCOUNTED to $15.00 plus 17.962% tax, per room, per night. The Resort Fee includes: Overnight self-parking for one vehicle per room, unlimited basic Wi-Fi access in guest rooms and public areas (ALL members receive an upgrade to premium speed internet access and ALL Platinum members receive $20 credit towards spa services), wellness classes (please see the hotel’s weekly complimentary wellness offerings at the Spa Without Walls), 24-hour access to the fitness center (must be 16 years and older to use the fitness center), complimentary shuttle bus service within the Mauna Lani Resort area, two branded reusable water bottles per room, per stay, to be filled at purified water stations located throughout the resort, Hawaiian Cultural Classes & Resort Activities (please see the hotel’s weekly activity schedule at the Concierge), lei greeting upon arrival, complimentary snorkel equipment rental for one hour (available to each guest, per day—resort use only), guests who purchase Fun & Sun passes may sign out snorkel equipment multiple times per day (subject to space and availability), 45-minute photo session with Pacific Dream Photography (reservations required, photos available for purchase), and unlimited long distance calls to North America (Canada & America).
Activity Passes are available for purchase for guests of the Fairmont Orchid at the front desk, concierge desk, the Beach Shack, and the Pool Kiosk for $75 (regularly $95) per person (13 years and older) and $65 (regularly $85) per child (5 to 12 years old). Children under 5 are free. These one-time purchase passes are good every day of your stay and include all beach rental equipment including boogie boards, soft-top surfboards, stand-up paddle boards, personal floats, one and two person kayaks, noodles, and more!
By booking your lodging with Symposia Medicus, when you buy one Activity Pass at full price, you will get one (at equal or lesser value) free!
For information regarding COVID-19, health, and safety at the hotel, please visit: https://www.fairmontorchid.com/stay-safe-meet-well/
- Above conference group rates are per room, per night and do not include the following (subject to change):
- 17.962% state & local taxes
- $15.00 (plus 17.962% tax) Resort Fee (discounted from $35.00 plus tax)
- Maximum guestroom occupancy is four, regardless of age
- Mandatory additional person charges (below) include additional lodging fee, daily buffet breakfast, taxes, and gratuities:
- Children 5 years and under are FREE at all dining outlets while eating with and adult (excludes In-Room Dining, Brown’s Deli and Beach & Pool)
- Children 6 to 12 years old are $15/person, per night and receive 50% off published menus while eating with an adult (excludes In-Room Dining, Brown’s Deli and Beach & Pool)
- Children 13 to 17 years are $30/person, per night
- Adults 18 years and older are $115/person, per night
- Bed Type Requests: You can select one or two beds; however, requests cannot be guaranteed until check-in
- Rollaway beds are available at an additional cost of $75 per night (subject to availability and change). This fee will be waived if guest is paying additional adult fee. Only one rollaway bed is allowed in a room or suite with a king bed. Rooms with two beds cannot accommodate a rollaway.
- Cribs are available on a complimentary basis (subject to availability and change)
- Check-in time is 4:00pm and check-out time is 11:00am. A late check-out can only be confirmed on the date of departure by the front desk. Late check-outs are based on availability and additional charges may apply.
- Early Departure Fee: Please notify Symposia Medicus before, or the hotel at check-in, if there are changes to your scheduled departure date, as the full original length of stay will be charged to any guest who checks out prior to their confirmed departure date.
- Credit/Debit Card Policy: Upon check-in, the hotel requires a credit card or debit card to ensure that funds are available. Holds are placed on your account for your entire stay, plus $100 per day for incidentals; however, the amount may be immediately deducted from your account. The length of time for which these holds remain on your credit or debit account varies from bank to bank.
- Parking: Self-parking is complimentary for conference guests; valet is $5 per night with unlimited access for hotel guests and $22 per day for non-hotel guests (subject to change)